See the balance sheet
The balance sheet shows the assets, the equity and the liabilities on a date. It adds the posted entries by the statement lines of the chart of accounts. You must have the View financial statements permission to see the Balance sheet page.
See the balance sheet on a date
- Type the date. The default is today. Refer to Type dates and amounts quickly.
- Select the Level. Levels 1 to 3 show the statement lines. Lines and accounts also shows the accounts of each line.
Assets are positive as a debit. Equity and liabilities are positive as a credit. Total assets and Total equity and liabilities are always equal. If they are not equal, a warning shows. Tell your administrator.
The profit or loss lines
The balance sheet shows the profit or loss that is not in the retained earnings yet. These lines are below the line of the Retained earnings account.
- Profit or loss of the current year: from the start of the fiscal year of the date to the date. Select the line to open the income statement of these dates.
- Profit or loss of earlier years not closed: the profit or loss of the earlier years whose months are not all locked. When these years close, the amount moves to the retained earnings. Refer to Lock and reopen the months.
On the last day of a closed year, the balance sheet shows the profit of that year in Profit or loss of the current year, not in the retained earnings.
What the balance sheet includes
- The balance sheet includes posted entries only. A note above the table tells you about the draft vouchers.
- An account that has no statement line shows in the line Accounts without a statement line.
- When you work in one branch, the report shows the entries of that branch. To see the whole company, select All branches in the top bar.
Open the accounts of a line
Select the name of a line. The balance sheet opens again with the accounts of that line only. Select the name of an account to open its ledger from the start of the fiscal year to the date. To see all the lines again, select Show all lines.
Print or export the balance sheet
Select Print to make a PDF file. Select Export to save an Excel or CSV file. Refer to Print and export a report.